Bilbrey Tours, Inc.
Bilbrey Tours, Inc. has been in business 30 years and is a member of the National Tour Association, Cruise Line International Association, American Bus Association, Abilene Chamber of Commerce and is a Better Business Bureau Accredited Business.
Bilbrey Tours owns luxury motorcoaches with pull-down window shades, video monitors, footrests, cup holders, reclining seats, individual map pockets, large overhead storage, and restroom facility.
Photographs of travelers may be used in publications, social media and at travel shows. Anyone declining permissions must notify Bilbrey Tours, Inc. in writing.
Smoking / Liquor
Smoking, e-cigarettes, and alcoholic beverages are not permitted on the motorcoach. Frequent (about every two and a half hours) rest/meal stops afford the opportunities to smoke outside the coach.
In compliance with the Americans With Disabilities Act, Bilbrey Tours, Inc. will make reasonable efforts to accommodate the special needs of tour participants. It is strongly recommended that persons requiring assistance be accompanied by a companion who is capable of and totally responsible for providing the assistance. Neither Bilbrey Tours, Inc. personnel nor its suppliers may physically lift or assist clients onto transportation vehicles or within hotel rooms. Travelers needing special assistance musty notify Bilbrey Tours, Inc. at the time of booking to determine what assistance may reasonably be made available by Bilbrey Tours, Inc.
Tour Price Includes
Transportation from Abilene (other cities noted), hotel accommodations, hotel baggage handling for one piece of luggage, admissions to included attractions, meals as specified, services of a tour escort and gratuity for driver, unless otherwise noted.
Tour Prices are subject to fuel supplement surcharges by airlines, cruise lines, and other vendors.
No refund or credit will be given, in whole or in part, for unused air transportation, land transportation, hotel accommodations, or other features you voluntarily do not use.
Single / Triple Accommodations
Please understand that a “single” reservation means single accommodations at the hotels, and does not guarantee a double seat on the motorcoach. Be advised that “triple” accommodations at the hotels will be two beds only. It does not cover the cost of a rollaway.
In an effort to be fair to all travelers, Bilbrey Tours, Inc. will use a seat-rotation system. Your tour escort will remind you when to rotate seats. If you anticipate any difficulty with this system, you must contact Bilbrey Tours, Inc. prior to tour.
Changes in Accommodations
If a single room must be assigned because your roommate cancels (even if at the last moment or while on the tour), we must, out of necessity, charge you the supplement or pro rata thereof since the hotels make no allowance. Likewise, if one of the three roommates cancels, resulting in double, rather than triple occupancy, your final billing must be based on double occupancy.
Your travel documents will be sent approximately two to three weeks prior to departure. Documents include tour itinerary, departure and arrival information, hotel information, clothing suggestions, baggage tags, plus any helpful hints.
Bilbrey Tours, Inc., Abilene, Texas acts solely as your agent arranging for transportation, lodging and sightseeing activities, and will not be liable for any delayed departures or arrivals or for any damages, losses or injuries to person or property. Full payment by the tour member constitutes the tour member’s acceptance of these terms and conditions.
No liability is assumed in connection with any transportation, restaurants or lodging used for the duration of these tours. Although ever effort is made to handle your luggage carefully, we are not responsible for lost, stolen, or damaged articles, including luggage or personal property. We reserve the right to cancel any tour prior to departure, and in such case, our total obligation will be only to refund all payment toward said tour. Bilbrey Tours Inc. will not be liable for matters beyond our control including but not limited to traffic congestion, airline delays, airline cancellations, weather conditions, Government shutdowns or acts of God. Bilbrey Tours, Inc. reserves the right to refuse service to any person.
For cancellations after the time of booking to date of final payment:
Full refund less insurance premium, penalties assessed by airlines, cruise lines and other vendors.
For cancellations from date of final payment to 15 days prior to travel:
50% refund less insurance premium, penalties assessed by airlines, cruise lines, and other vendors.
For cancellations 14 days to day of travel:
Travel Protection Insurance
An optional Travel Protection Insurance is available for purchase on overnight tours. A complete outline of coverage is available upon request. Insurance is effective from the date of purchase. To be valid, all insurance payments must be received with or before final payment of tour, unless otherwise noted. Purchasing the Travel Protection Insurance at the time of the deposit will cover pre-existing conditions for you. In the event you are prevented from taking your tour because: You, a Traveling Companion, or an Immediate Family member suffers an Injury, Sickness, or Death your tour cost will be refunded by the insurance company, pending claim approval outlined in policy. Insurance cost is non-refundable. All cancellations must be reported to Bilbrey Tours, Inc. within 72 hours of the problem causing the need to cancel.
IMPORTANT: You must be medically capable of travel on the day you purchase this plan. The reason for cancellation or interruption of Your Trip must first occur after your effective date of Trip Cancellation benefits.
All claims must be completed by attending physician. The reason for cancellation or interruption of Your Trip must be determined by attending physician that You are unable to travel.